Run the production
One schedule from load-in to strike, with conflicts caught before they reach the floor.
ProduceThe Operating System for Live Shows
Strategically planned.
Intelligently flexible.
One platform to run the production end to end — schedule, crew, budget, and the client and exec reports that usually live in a dozen spreadsheets.
Every phase connected. Every decision informed by the last.
Steady when the show isn't.
Built for the teams that deliver live
Production agencies and corporate-events teams run their whole operation here.
Not a tool you bolt on — the system your team works in, from the first production plan to the post-event report.
Staff and certify the crew
Rosters, certifications, day rates, and double-booking flags — no more spreadsheet staffing.
StaffingHold the margin
P&L, SOWs, and change orders, with variance flagged before the invoice arrives.
BudgetKeep every client in the loop
Each project tied to its client and stakeholders, with a portal that needs no ShowOps.AI login.
Clients · StakeholdersRehearse the keynotes
Speakers book themselves, the grid builds itself, and risk gets scanned before show day.
RehearseReport without the spreadsheet
Client- and exec-ready status, branded and shareable by link — current the moment you send it.
ReportingThe Lifecycle
From design to debrief, one connected system.
Six lifecycle phases, six live modules — Produce spans both Plan and Deliver, Logistics runs alongside from load-in through load-out. What's refined in one phase flows into the next, and into the next event. Click any card for the full module.
DESIGN
Infrastructure
Your venue's technical blueprint — live, complete, and AI-verified.
Approved here, the LLD feeds Produce as the schedule's infrastructure constraint.
- Low Level Design — signal flow, SMPTE 2110, AES67, PTP, NMOS, fiber, VLANs
- Multi-venue mega-event coordination with readiness tracking (RAG status)
- Bill of Materials, document management, and proposal workflows
LIVEEnter Infrastructure
PLAN · DELIVERProduce
When the schedule changes at 6pm, everyone finds out at 6pm.
Locked schedule kicks Rehearse into the rehearsal grid; show-day runtime feeds Reconcile.
Same module owns planning and show day — no hand-off drop.
- Production schedule from load-in to strike, with conflict detection
- Floor plans, dock access, truck queuing, and department sequencing
- Crew call sheets and call times — generated and distributed
LIVEEnter Produce
REHEARSERehearse
Speakers book themselves. The grid builds itself. You run the show.
Rehearsal commitments hand off to Staffing — shifts and certifications resolve from there.
- Auto-generated slots from your show structure — not a blank spreadsheet
- Speaker self-booking via shareable link; multi-room coordination
- Bidirectional sync — programme changes flow downstream automatically
LIVEEnter Rehearse
STAFFStaffing
No more spreadsheet staffing. Certs, conflicts, and costs — handled.
Roster confirmed sends Produce the call sheets and show-day runtime.
- Roster, shifts, day rates, OT, per diem, travel, housing
- Certification tracking — OSHA, ETCP, CDL — with expiry alerts
- Availability and double-booking conflict detection
LIVEEnter Staffing
RECONCILEBudget
Cross-module cost rollup so budget surprises don't survive past Tuesday.
Close the books, reconcile actuals against plan — every signal feeds the next Design.
- P&L, SOWs, and change orders with full audit trail
- Work-order completion auto-actualizes the budget
- Margin advisor flags variance risk before the invoice arrives
LIVEEnter Budget
LOAD-IN → LOAD-OUTLogistics
Trucks, docks, freight, gear — coordinated across the entire event footprint.
Shipments delivered actualize the budget; freight movement keeps Produce and Staffing in sync.
Runs alongside the lifecycle — every phase from build through strike.
- Transport scheduling — truck routing, dock allocation, time-slot management
- Equipment tracking — scan-in/scan-out across warehouses and venues
- Cross-venue freight coordination with priority and dependency handling
LIVEEnter Logistics
Intelligence Layer
A team of AI specialists, built into every phase.
Not one general-purpose AI with a production skin — specialists, each trained on one discipline. A margin advisor that cites the line items. A conflict scanner that flags the overlap before truck roll. A vendor scorer that shows every signal behind the rank. They propose; your team decides — always.
Infrastructure
Protocol, signal-flow, bandwidth, and readiness validation — caught on paper, not in the truck compound.
Production
Schedules, call sheets, conflict detection, and dispatch — the overlap surfaced before it reaches the floor.
Rehearsal
Grid generation, risk scanning, and speaker nudges — a blank grid turned into a running programme.
Commercial
Pipeline, margin, vendor ranking, and client report drafting — every recommendation cites its sources, every AI-drafted report waits for human sign-off before it leaves the platform.
No chat box. No separate AI tab. Just intelligence where the decisions get made.
Meet the AI specialistsReporting
LIVEThe report your client asks for, without the Sunday-night spreadsheet.
Every number on the platform — schedule, crew, budget, change orders — rolls up into a client-ready or exec-ready report. Branded, shareable by link, and current the moment you send it. A specialist drafts the executive summary; you approve every word before it leaves your boundary.
- Configurable builder — pick the modules, sections, scope, and date range
- Live branded shareable link — no login for your client or exec
- AI-written executive summary you review and approve before sending
- Margin and variance off by default — gated when you choose to include them
- On demand or scheduled — every send is human-approved, never automatic
Works with your sheets
LIVEKeep your spreadsheet. Lose the copy-paste.
Connect the Google Sheet your team already lives in — venue grid, budget, staffing roster — and it syncs both ways. Edit in the sheet, it lands in ShowOps.AI; change it here, the sheet updates. Bring an existing spreadsheet and a specialist maps the columns to your modules — you approve the mapping before a single row is written.
- Two-way live sync — across every module, not just import
- Bring your own spreadsheet — a specialist proposes the column mapping, you approve
- Header-aware — your column names, no rigid template
- Every mapping and every write is a proposal you approve — nothing auto-writes
- Google OAuth connect; optional instant on-edit sync
The AI proposes; you approve every write. Nothing touches your data without a human.
Security & Tenancy
Safe by default.
Your data trains your system. Never anyone else's. ShowOps.AI learns per-tenant — your venues, your crew patterns, your workflows. No pooled training. No cross-tenant aggregation. No vendor LLM trained on your data, ever. Anthropic API calls run under Anthropic-certified Zero Data Retention — no prompt or completion from this platform is retained or used for model training.
Every tenant runs on isolated Row-Level Security, audit-logged writes, and SOC 2-aligned architecture. Learned patterns are deletable with a single action, within 24 hours.
Read the full safety architectureTenancy & isolation
Row-Level Security on every table — strict org-scoping with zero permissive fallbacks, re-verified against production. One tenant cannot see, write, or learn from another's data, enforced at the database, not the UI.
Authentication
Enterprise SSO live today — SAML, Google Workspace, and Microsoft Entra ID — plus magic-link invites and HMAC-signed sessions with sliding-window renewal. Seven roles with per-venue scoping.
Audit & monitoring
Every mutation logged with before/after snapshots. 24-month retention. CSV export. Sentry, BetterStack uptime, and Supabase security advisor all running continuously.
Compliance posture
SOC 2-aligned architecture with a completed internal gap analysis. Type 1 attestation on the roadmap. DPA, Acceptable Use, Privacy, Cookies, and Terms all published today.
Configured Around Your Org
You don't change your ops to fit the software.
Every tenant gets a platform shaped to their operation — not a generic product with an admin panel bolted on. Pick the modules you actually run. Encode the workflow your team actually follows. Match the brand your customers already know.
MODULES
Pick what you run.
Turn on the modules that match your operation. Leave off the ones you don't need. Enterprise-grade feature flagging at the org level — enable Budget without Staffing, Staffing without Rehearse, Infrastructure without Dispatch. Your platform, sized to your work.
- Per-org feature flags gate every module (no subscription tiers hidden in support tickets)
- Flags flip instantly — no redeploy, no downtime
- Module-level RBAC — access stays scoped even when new modules come online
- Add modules as your operation grows — nothing to reinstall
WORKFLOWS
Encode how you actually work.
Statuses, transitions, approval gates, role permissions — all configured per tenant. Your sign-off chain, your milestone cadence, your naming conventions. The system bends to your ops, not the other way around.
- Custom status definitions per entity (proposals, SOWs, work orders, milestones, and more)
- Allowed-transition matrices with role-based gates (not every status is reachable from every state)
- Approval workflows with per-role signature requirements
- Milestone cadences and status colors tuned to your operation
- Change your workflow mid-event — new rules apply to new records, audit preserves the old
BRAND
Your deliverables, your domain, your brand.
Logo, colors, custom domain — and client-facing reports that go out under your name. ShowOps.AI is the engine. Your clients only ever see yours.
ACCESS
Who sees what, tuned to your structure.
Seven roles, per-module access tiers, per-venue scoping. Producers see the whole event; venue managers see just their building.
Every configuration change is audited. Every role boundary is enforced at the database, not the UI. Tenant isolation is absolute — enforced by RLS on every table.
Security & TrustThe loop never closes.
All thirteen modules ride the same loop around one intelligence layer. Every domain feeds it, and every pass around comes back a little sharper. Inside your boundary, never across.
Sales
Budget
Clients
Produce
Rehearse
Staffing
Infrastructure
Logistics
Dispatch
Spaces
Suppliers
Stakeholders
Demos
ShowOps.AI
Intelligence layerlearns your patterns, every passevery show makes the next one better
capture · learn · deliver · measure
The four-step loop that never stops circling above the event lifecycle — capture, learn, deliver, measure, then capture again. Per-tenant, strictly inside your boundary. See how it works →
BUILT AROUND YOUR OPERATION
We adapt to your operation. Not the other way around.
Most platforms ship a fixed workflow and expect you to conform. ShowOps.AI inverts the model — your operation defines what the platform looks like, how the AI behaves, and what your clients see.
Your modules, your platform.
Activate the 13 capabilities your operation actually uses — nothing more. A broadcast operator and a touring production company can both run on ShowOps.AI and have completely different products. No bloat to work around.
Your AI, your data.
The intelligence layer learns from your team's decisions, your workflows, your patterns — not from a shared pool across customers. What it learns for your operation stays with your operation, always.
Your deliverables, your name.
Client reports and exports go out under your domain and your name — white-labeled, human-approved. ShowOps.AI is the infrastructure. Your clients only see your brand.
GET STARTED
The platform is live. Book a walkthrough.
See ShowOps.AI in action — a 30-minute walkthrough of the modules that match your operation. No commitment, no deck, just the product.
No commitment required. We'll follow up within one business day.