Spreadsheet staffing
180+ roles across 20 departments, tracked in spreadsheets that break every time someone sorts a column. No single view of who is assigned where.
Crew Operations
20 departments. 180+ roles. 52 venues.Finally, one system.
Certifications expire. Crew gets double-booked. Cost surprises appear after the event. Staffing brings crew assignments, compliance, scheduling, and cost intelligence into a single workforce platform — with AI that optimizes assignments before you ask.
Live
The problem isn't the crew. It's the coordination.
Large-scale events need hundreds of specialists across dozens of departments. The logistics of getting them assigned, certified, scheduled, and paid is where things break down.
Certification gaps on show day
An expired ETCP cert discovered at load-in. A crew member without the required CDL. Compliance checked by memory, not system.
Double-booked crew
A key technician assigned to two venues on the same dates. No one catches it until both PMs expect them on site.
Cost surprises after the event
Day rates, overtime, per diem, travel, housing, kit fees — scattered across emails and invoices. The real cost is always a surprise.
Built for how crews actually work.
Every feature designed around the reality of large-scale event staffing — where crew changes happen fast and compliance can't be an afterthought.
Roster management
Assign crew to venues, roles, and date ranges. See availability, conflicts, and gaps across the entire event at a glance.
Certification tracking
OSHA, ETCP, CDL, and custom cert types. Expiry alerts, compliance checks, and crew self-service uploads.
Availability & conflict detection
Blackout dates, double-booking prevention, and availability windows. The system catches what humans miss.
Shift scheduling
Call times, wrap times, meal breaks, and daily check-in status. Shift templates for repeatable patterns.
Cost intelligence
Day rates, overtime, per diem, travel, housing, and kit fees. Real-time cost rollup by venue, department, and role.
Multi-venue coordination
20 departments, 180+ broadcast roles, across every venue in your event. One dashboard, one truth.
Crew self-service
Crew members update their own availability, upload certifications, and check their schedule. Less admin, fewer errors.
AI staffing optimizer
Suggests optimal crew assignments based on skills, certifications, availability, rates, and venue proximity.
Connected by Design
Staffing lives where people meet show day.
Staffing is the workforce operations layer — informed by Infrastructure venue scope and Produce schedules, and upstream of show-day call sheets and rehearsal coverage. Every hand-off is a real domain event the code emits.
Inbound — data flowing into Staffing
InfrastructureStaffing
Venue commissioning status tells Staffing which roles each venue needs, how many crew, and which certs the site mandates (OSHA, ETCP, CDL).
venue.status_changedProduceStaffing
Produce schedules drive shifts — from load-in crews to dress rehearsal turnovers. When a production day moves, Staffing re-plans without losing cert coverage.
produce.schedule_changedOutbound — events Staffing publishes
StaffingProduce
Once the roster is confirmed, Staffing unlocks call-sheet generation in Produce. Crew members get their call times, dock access, and meal schedule automatically.
staffing.roster_readyStaffingRehearse
Staffing broadcasts confirmed crew to Rehearse so speaker-prep slots and technical rehearsal coverage always match who's actually on site.
staffing.roster_readyAI that understands crew operations.
The intelligence in Staffing is purpose-built for workforce logistics. It cross-references skills, availability, compliance, and costs continuously. Part of the ShowOps.AI intelligence layer — purpose-built agents that share context across Produce, Rehearse, and Staffing.
Smart assignments
The optimizer considers availability, certs, rates, proximity, and experience to suggest the best crew for each role.
Compliance monitoring
Continuous checks against certification requirements. Flags gaps before they become show-day blockers.
Cost forecasting
Projects total crew costs based on assignments, rates, and duration. Surfaces budget risks before they materialize.
Conflict resolution
When a crew member is double-booked or a cert expires mid-event, the AI suggests alternatives ranked by fit.
Get Started
Bring your crew ops into one system.
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